Faster, smarter sourcing. Fully governed.
Zycus sourcing software helps you design better events, engage the right suppliers and evaluate complex bids, so every award is data-backed and compliant.
- Questionnaire36 questions
- Scoring matrixTechnical 40 / Commercial 60
- Pricing tableMatrix, 42 lanes
- Rounds2, then best and final offer
Trusted by procurement teams at
Swissport
Regeneron
Complex bids, scattered supplier data and slow evaluations delay value and let risk in late. Zycus eSourcing turns every event into a confident, compliant award.
Illustrative examples.
From first draft to final award, in seven steps.
Create the event
Start from a template, past events or a Merlin Intake request.
- Pick the event type and set the name, description and currency.
- Draft the event with AI from your historical spend and category logic.
- Link a Merlin Intake request raised in Microsoft Teams to the event.
Build the questionnaire
Organize every question suppliers answer, section by section.
- Group questions into sections, from company profile to commercial terms.
- Set response types, mandatory questions and validation rules.
- Auto-build the questionnaire from past events in the category.
Set up the BOQ
Price large, complex events line by line in the BOQ App.
- Handle 6,000+ line items with custom columns, cost groups and parent-child rollups.
- Accept alternates, review additional suggestions and allow partial bids.
- Use matrix pricing, tiered pricing and volume breaks for any commercial structure.
Define the scoresheet
Agree how bids will be scored before they arrive.
- Auto-generate a scoresheet from the questionnaire, or create your own.
- Weigh price against quality, delivery, ESG and risk.
- Assign evaluators and track each scoresheet from draft to complete.
Invite suppliers
Invite the right suppliers and track where each one stands.
- Shortlist suppliers with intelligence on performance, reliability and risk.
- Track every invitation, from terms acceptance to confirmed participation.
- See who has responded and who you are still waiting on.
Evaluate bids
Score every bid on true value with Transformative Bid (TR Bid) evaluation.
- Compare bids side by side, line by line, across every round.
- Score bids beyond cost, rewarding quality, delivery, ESG and risk alignment.
- Let TR Bid AI calculate true value, not just price per unit.
Award suppliers
Make award decisions you can stand behind, even under scrutiny.
- Compare a single award with a split award, optimized line by line.
- Review the weighted score breakdown and pricing summary behind your choice.
- Capture the justification, route it for approval and hand off to contracts and POs.
| Line | Item | UoM | Qty | Unit price | Alternates | Partial bid |
|---|---|---|---|---|---|---|
| 1 | Software licences | Cost group | 915 | Rolls up 4 lines | ||
| 1.1 | Acrobat Pro, named user | Licence / year | 450 | Supplier to quote | Allowed | Allowed |
| 1.2 | Creative Cloud All Apps, named user | Licence / year | 120 | Supplier to quote | Allowed | Allowed |
| 1.3 | AutoCAD, named user | Subscription / year | 260 | Supplier to quote | Allowed | Allowed |
| 1.4 | Revit, named user | Subscription / year | 85 | Supplier to quote | Allowed | Allowed |
| 2 | Services | Cost group | 1 | Rolls up 1 line | ||
| 2.1 | Deployment and admin training | Lot | 1 | Supplier to quote | Allowed |
| Supplier | Completeness | Price (50) | Quality (20) | Delivery (15) | ESG (10) | Risk (5) | Value score | Total bid | |
|---|---|---|---|---|---|---|---|---|---|
| Gulfline Software Partners | Complete | 46 | 17 | 13 | 9 | 5 | 90 | $1,288,500 | Best value |
| Arcadia IT Distribution | Complete | 43 | 19 | 14 | 8 | 3 | 87 | $1,331,000 | |
| Northwind Licensing | Complete | 45 | 14 | 11 | 7 | 5 | 82 | $1,310,200 | |
| Silverline Tech Supply | 2 documents missing | 41 | 15 | 12 | 6 | 4 | 78 | $1,362,900 | |
| Meridian Systems | Response awaited |
Built in, category-aware and ready for global scale.
Built in, not bolted on
Every event inherits context from Intake, supplier data and contracts, and every award flows on to execution.
Category-aware playbooks
Embedded sourcing logic applies your category strategy to every event, supplier choice and negotiation.
High-volume BOQ
The BOQ App handles 6,000+ line items with custom columns, cost groups and parent-child rollups.
Transformative Bid (TR Bid)
AI scores every bid on quality, delivery, ESG and risk as well as price.
Multi-OpCo governance
Approval workflows support decentralized sourcing across operating companies, at every step.
Enterprise-grade security
Data protection and high-availability standards keep global sourcing teams secure and running.
Running RFx events, or making confident awards?
Most sourcing tools digitize the RFx. Zycus eSourcing helps you decide, with AI that builds the event, scores the bids and shows the trade-offs before you award.
What our customers say.
“The process that has improved the most with Zycus’ digitization has been our true visibility on spend on a one-click basis. Something that used to take us weeks is now done in 2 seconds.”
“This AI-powered tool has transformed how we manage Source-to-Pay requests, providing real-time notifications to keep us informed and enabling seamless on-the-go approvals.”
Regeneron“I’m impressed with Zycus for providing a single platform that fosters team collaboration and customizing solutions to meet our needs at Regeneron. Their quick turnaround on change requests has been excellent.”
not bolted on
“The only partner able to cover the procurement transformation journey with AI built into it, not bolted onto it.”
Swissport
Universal recognition, undisputed leadership.
Questions buyers ask about Zycus eSourcing
Still have a question?
Bring a real event and we'll walk through how Zycus eSourcing takes it from first draft to award.
Talk to usWhat is Zycus eSourcing?
Zycus eSourcing is agentic AI sourcing software that helps procurement teams design sourcing events, engage the right suppliers, evaluate complex bids and reach award decisions. It covers AI-powered RFx event creation, predictive supplier intelligence, advanced pricing and bid modeling with the BOQ App, Transformative Bid (TR Bid) evaluation and what-if award analysis, built natively into the Zycus Source-to-Pay suite.
Which sourcing events can I run?
You can run full-source RFx events, with multiple rounds and best and final offer (BAFO) negotiations, as well as eAuctions. Each follows a governed journey: draft, supplier invitations and scheduling, an approval workflow, publishing, supplier responses, clarifications through eForum, technical and commercial evaluation, award approval and award.
How does AI create a sourcing event?
Zycus eSourcing analyzes historical spend and category logic, then builds the event with its questionnaire and scoring matrix. A sourcing need can also start in Microsoft Teams through Merlin Intake, which surfaces relevant suppliers and category insights before the RFx is drafted.
How is Zycus eSourcing different from Merlin Autonomous Sourcing?
Zycus eSourcing is the sourcing application your team uses to run and govern events. Merlin Autonomous Sourcing is an agentic flow that works on top of it: it turns a business problem into a sourcing strategy, then runs the cycle from RFP to award with your approval at every stage. Merlin Autonomous Negotiation Agent (ANA) handles tail spend, and Merlin Intake routes each request to the right path.
Can Zycus eSourcing handle large, complex bids?
Yes. The BOQ App handles 6,000+ line items in a single event, with custom columns, cost groups and parent-child rollups. Suppliers can propose alternates, add suggestions and bid on selected lines, and you compare bids side by side and optimize the award line by line.
How does Zycus eSourcing evaluate bids beyond price?
With Transformative Bid (TR Bid) evaluation, scoresheets weigh price against quality, delivery, ESG and risk, and AI calculates a value score for every bid. Award decisions rest on true value rather than price per unit, with the justification captured for every award.
Does Zycus eSourcing integrate with SAP, Oracle NetSuite and other ERPs?
Yes. Zycus eSourcing is native to the Zycus Source-to-Pay suite, so awards flow on to contracts and downstream execution, and it connects to SAP, Oracle NetSuite and other systems through 1,121 APIs and an MCP server.
See one of your own events go from draft to award.
Bring a real sourcing event. We'll show you how Zycus eSourcing builds it, scores the bids and gets you to a governed award.
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