Fewer people on every invoice, with 90% processed touchless and AP time spent only on genuine exceptions.
Zycus eInvoicing
Touchless invoices. Compliant everywhere.
Zycus eInvoicing captures, matches, codes and approves every invoice, PO or non-PO, and posts it to your ERP as the system of record, with global tax compliance built in. Touchless by default.
Touchless by default
PO
Receipt
Invoice
Trusted by procurement teams at
Swissport
Regeneron
Touchless by default
What customers see
Most invoices still need a manual touch. Zycus eInvoicing makes touchless the default.
E-invoices cleared and tax mapped under PEPPOL, IRP, SDI, CFDI, NF-e and ZATCA, whatever channel they arrive through.
Touchless 90%Resolved in Smart Desk 10%
Illustrative examples.
81%Less invoice processing cost
3XFaster invoice processing
90%Touchless invoice processing
eInvoicing datasheetPDF, sent to your inbox
How it works
From any inbox to payment, in seven steps.
Invoice Capture
Every invoice, from every channel.
- Capture invoices from email, EDI, PEPPOL, supplier networks and scanned paper.
- Bring XML, JSON, PDF and other formats into one workflow.
- See every invoice in one inbox, whatever the source.
Standardization and Validation
Clean data before anyone looks.
- Standardize and cleanse invoice data automatically.
- Enrich each invoice with supplier, PO, tax and contract master records.
- Catch duplicates and verify bank details before payment.
Classification and Matching
The right match, every time.
- Identify PO and non-PO invoices automatically and route them correctly.
- Apply configurable 2, 3 or 4-way matching.
- Run PO invoices through automated matching and tolerance checks.
Non-PO Processing and GL Coding
Non-PO invoices, coded for you.
- Get GL, cost center and project codes suggested on every invoice.
- Route non-PO invoices by policy for coding and approval.
- See coding accuracy improve over time with embedded Zycus intelligence.
Exception Handling
Exceptions caught, not chased.
- Flag variances and duplicates the moment an invoice arrives.
- Route each exception dynamically with Zycus Smart Desk.
- Resolve within SLAs, with every action on record.
Approvals and ERP Posting
Approved with context, posted to your ERP.
- Enforce policy-based approvals through dynamic workflows.
- Give approvers full invoice context for faster, audit-ready decisions.
- Sync approved invoices to SAP, Oracle and other ERPs, with visibility through to payment.
Global Tax and E-Invoicing Compliance
Compliant in every country you invoice.
- Support mandates like PEPPOL, IRP, SDI, CFDI, NF-e and ZATCA.
- Map tax automatically as each invoice is processed.
- Keep invoices retained and ready for audit.
Invoice inbox · TodayAll channels on
All sources · 1,284Email · 612EDI · 318PEPPOL · 196Supplier network · 121Scanned paper · 37
| Invoice | Supplier | Source | Format | Amount | Status |
|---|---|---|---|---|---|
| INV-88214 | Steelcase | $7,780.00 | Captured | ||
| 810-55102 | Grainger | EDI | EDI 810 | $2,416.40 | Captured |
| BE-77310 | Lyreco Belgium | PEPPOL | UBL XML | €3,980.00 | Captured |
| INV-L-2207 | Baker & Lane LLP | Supplier network | JSON | $18,400.00 | Captured |
| SC-00418 | Metro Logistics | Scanned paper | Scan | $1,250.00 | Reading |
Every format lands in one workflow, whatever channel the supplier uses.
INV-88214 · SteelcaseValidated
Steelcase Inc. Matched to master
INV-88214
14 October 2026
4500-21877 Found
$7,200.00
$580.00 Mapped
Net 45 From contract
Checked against your records
Supplier master✓ Active
Bank details✓ Verified
Tax ID✓ Valid
Duplicate check✓ None found
✓ Standardized✓ Enriched with PO and contract
Send to matching
3-way match · INV-88214Tolerance ±2%
PO invoiceMatched to PO 4500-21877 and receipt GR-60412
Matched, touchless| Line | PO | Received | Invoiced | Unit price | Result |
|---|---|---|---|---|---|
| Series 1 task chair | 20 | 19 accepted | 19 | $389.00 | Match |
| Assembly service | 1 | 1 | 1 | $409.00 | Match |
| Freight | $0.00 | n/a | $0.00 | n/a | Match |
Invoiced for the 19 chairs accepted at receipt, not the 20 ordered. Approved without a manual touch.
Non-PO invoice · INV-L-2207Policy routing on
InvoiceBaker & Lane LLP · $18,400.00
| Suggested coding | Value | Confidence |
|---|---|---|
| GL account | 6420 Legal fees | High |
| Cost center | LEG-US-01 | High |
| Project | Contract review 2026 | Review |
Routed by policy
Spend typeProfessional services
ThresholdOver $10,000
ApproverLegal head
Coding suggestions get more accurate with every invoice your team confirms.
Confirm coding and route
Smart Desk · Open exceptionsSLA tracking on
Open · 3Price varianceDuplicateMissing receiptResolved today · 41
| Invoice | Exception | Routed to | SLA | Status |
|---|---|---|---|---|
| IT-2026-0419 | Price 4.2% above PO | Category buyer | 4 h left | Supplier credit agreed |
| 810-55190 | Possible duplicate of 810-55102 | AP specialist | Blocked | Payment held |
| INV-90021 | No goods receipt yet | Site receiver | 1 d left | Receipt requested |
Variances and duplicates are flagged the moment an invoice arrives, then routed to the right person with an SLA.
Approval and posting · INV-L-2207Audit-ready
Approved by legal headFull invoice context shown
Posted to OracleDocument 5100-77341
Scheduled for paymentPayment run, 30 October
| Invoice | ERP | Posting document | Amount | Payment |
|---|---|---|---|---|
| INV-88214 | SAP S/4HANA | 5105-12008 | $7,780.00 | Paid |
| INV-L-2207 | Oracle Fusion | 5100-77341 | $18,400.00 | Scheduled |
| BE-77310 | SAP S/4HANA | 5105-12011 | €3,980.00 | Paid |
Global e-invoicing complianceTax mapping on
| Country | Mandate | Invoice | Tax mapped | Status |
|---|---|---|---|---|
| Italy | SDI | IT-2026-0419 | IVA 22% | Cleared |
| Saudi Arabia | ZATCA | SA-118804 | VAT 15% | Cleared |
| India | IRP | IN-24-00912 | GST 18% | IRN generated |
| Mexico | CFDI | MX-A-5521 | IVA 16% | Stamped |
| Brazil | NF-e | BR-339201 | ICMS | Authorized |
| Belgium | PEPPOL | BE-77310 | VAT 21% | Delivered |
Tax is mapped automatically as each invoice is processed, and invoices are retained for audit.
Key capabilities
Touchless, without losing control.
Controls built in
Duplicate detection, bank verification and audit trails keep every invoice within internal and SOX standards, with 100% policy adherence.
Global e-invoicing compliance
Mandates like PEPPOL, IRP, SDI, CFDI, NF-e and ZATCA are supported, with automated tax mapping and retention.
Non-PO done right
Coding, approvals and policy checks are automated for complex, unplanned spend, not left to email.
Gets smarter over time
Embedded Zycus intelligence learns from every confirmed invoice, so GL coding gets more accurate.
Works with your ERP
Connects directly with SAP, Oracle, Workday and other ERPs for seamless posting and reconciliation.
Enterprise-ready
Multi-entity, multi-currency and multi-language deployments across global operations.
For finance leaders
What finance gets.
AP is a finance outcome. Zycus eInvoicing moves the three numbers a CFO and controller are measured on.
Invoices approved inside discount windows, so early-payment discounts are captured instead of missed, with visibility from posting to payment.
SOX-ready audit trails, duplicate detection and bank verification on every invoice, before money moves.
The choice
Invoice capture, or touchless invoicing?
Most AP tools read the invoice and stop there. Zycus eInvoicing takes it from inbox to posting, so touchless is the default path, not the exception.
Invoice captureZycus eInvoicing
How invoices arrivePaper, PDFs and emails, keyed in by handEvery channel and format, captured and validated in one workflow
Matching and codingChecked line by line in spreadsheets2, 3 or 4-way matching and non-PO GL coding, automated
ExceptionsEmail threads with suppliers and buyersRouted and resolved in Smart Desk, with SLAs
ComplianceCountry mandates handled one at a timePEPPOL, SDI, ZATCA and other mandates built in
PostingRe-keyed into the ERPPosted to SAP, Oracle and other ERPs with a full audit trail
Capture the invoice, or make touchless the default?
Customer stories
What our customers say.
“The process that has improved the most with Zycus’ digitization has been our true visibility on spend on a one-click basis. Something that used to take us weeks is now done in 2 seconds.”
On-the-go approvals
“This AI-powered tool has transformed how we manage Source-to-Pay requests, providing real-time notifications to keep us informed and enabling seamless on-the-go approvals.”
RegeneronA single platform
“I’m impressed with Zycus for providing a single platform that fosters team collaboration and customizing solutions to meet our needs at Regeneron. Their quick turnaround on change requests has been excellent.”
Built in,
not bolted on
not bolted on
“The only partner able to cover the procurement transformation journey with AI built into it, not bolted onto it.”
Swissport
Analyst recognition
Universal recognition, undisputed leadership.
FAQ
Questions buyers ask about Zycus eInvoicing
Still have a question?
Bring a real invoice, PO or non-PO, and we'll walk through how Zycus eInvoicing takes it from capture to payment.
Talk to usWhat is Zycus eInvoicing?
Zycus eInvoicing is invoice processing software that automates invoice capture, validation, matching, coding, approvals and ERP posting with AI-driven accuracy. It handles PO and non-PO invoices, supports global e-invoicing mandates and is built into the Zycus Source-to-Pay suite. Customers see 81% lower invoice processing cost and 90% touchless invoice processing.
How does Zycus eInvoicing reduce invoice processing cost and capture early-payment discounts?
Zycus eInvoicing cuts invoice processing cost by 81% by capturing, validating, matching, coding and approving invoices touchless, so AP only steps in on genuine exceptions. Because invoices are processed 3X faster, they are approved inside early-payment discount windows instead of missing them, and finance sees every invoice from posting to payment.
How does Zycus eInvoicing handle non-PO invoices?
Non-PO invoices are identified automatically and follow policy-based coding and approval routing. Zycus suggests GL, cost center and project codes, and embedded Zycus intelligence improves coding accuracy over time, so unplanned spend is coded and approved without email chasing.
What matching does Zycus eInvoicing support?
Zycus eInvoicing applies configurable 2, 3 or 4-way matching. PO invoices flow through automated matching and tolerance checks, and variances or duplicates are flagged instantly and routed through Zycus Smart Desk for SLA-based resolution.
Which e-invoicing mandates does Zycus eInvoicing support?
Zycus eInvoicing supports global e-invoicing and tax mandates such as PEPPOL, IRP in India, SDI in Italy, CFDI in Mexico, NF-e in Brazil and ZATCA in Saudi Arabia, with automated tax mapping and invoice retention built into the process.
How is touchless invoice processing different from traditional AP automation?
Traditional AP automation digitizes invoice capture, but non-PO invoices, exceptions and tax mandates still fall back to manual work. Touchless invoice processing carries the whole invoice from capture to ERP posting, with matching, GL coding, exception routing and compliance automated, so people only step in when a decision genuinely needs them.
Book a demo
See one of your own invoices go from inbox to payment.
Bring a real invoice, PO or non-PO. We'll show you how Zycus eInvoicing takes it from capture to posting, touchless.
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