Zycus eProcurement
Intelligent buying. Compliant by default.Zycus eProcurement guides every purchase from request to payment. Compliant by default, faster by design and smarter with agentic AI.
- Guided Requisitioning
- Smart Catalog Management
- Autonomous Quick Source
- PO and Blanket PO Management
- Central and Multi-Stage Receiving
- Milestone Payments
- Supplier Collaboration
Trusted by procurement teams at
Swissport
Regeneron
Fragmented catalogs and unclear requests push people off policy. Zycus eProcurement keeps every purchase compliant by default.
Illustrative examples.
The complete guided buying journey, in seven parts.
Guided Requisitioning
One front door for every purchase need.
- Raise any need, catalog, services, indirect or operational, through Merlin Intake.
- Get it auto-classified with your policy, thresholds and business rules built in.
- See the category, channel and approver set before you submit.
Smart Catalog Management
The right catalog for every team.
- Manage the full catalog lifecycle with AI classification.
- Show regional and business-unit catalogs, with contract prices applied.
- Connect punchouts, including Amazon Business.
Autonomous Quick Source
Urgent buys, sourced in hours.
- Trigger a Quick Source event for simple, time-sensitive buys.
- Let suppliers respond to the RFX straight from email.
- Compare bids side by side and award in one click.
PO and Blanket PO Management
Approved requests become POs.
- Create POs automatically from approved PRs, catalog or non-catalog.
- Use blanket POs for recurring services and long-term agreements.
- Track every release against the blanket value.
Central and Multi-Stage Receiving
Receive the way your sites work.
- Use central receiving for items in transit and warehouse workflows.
- Let several receivers acknowledge one shipment.
- Match invoices only to what was accepted.
Milestone Payments
Pay as the work gets done.
- Set payment milestones as a percentage of contract or PO value.
- Track invoice, cost and allocation in real time.
- See spend against project progress at a glance.
Supplier Collaboration
Suppliers stay in the loop.
- Suppliers view, confirm and update POs in the portal.
- Fewer emails and faster confirmations.
- Better status visibility for buyers and suppliers.
| Supplier | Responded | Unit price | Total | Delivery | |
|---|---|---|---|---|---|
| BrandWorks | By email, 2 h ago | $13.70 | $6,850 | Thursday | Best bid |
| PromoHub | By email, 5 h ago | $14.90 | $7,450 | Friday | |
| Kit & Co | By email, 1 d ago | $15.20 | $7,600 | Thursday |
| PO | Type | Supplier | Value | Supplier status |
|---|---|---|---|---|
| 4500-21877 | Standard, from PR-2291 | Steelcase | $7,780 | Confirmed |
| 4500-21902 | Standard, from QS-118 | BrandWorks | $6,850 | Confirmed |
| BPO-0091 | Blanket, 12 months | ServiceMaster | $96,000 | Acknowledged |
| Line | Ordered | Received | Accepted | Receiver |
|---|---|---|---|---|
| Series 1 task chair | 20 | 20 | 19 | Anil K., warehouse |
| Assembly service | 1 | 1 | 1 | Meera S., facilities |
| Milestone | % of PO | Amount | Invoice | Status |
|---|---|---|---|---|
| 1. Design sign-off | 30% | $36,000 | INV-8812, matched | Paid |
| 2. Build complete | 50% | $60,000 | Not yet | In progress |
| 3. Handover | 20% | $24,000 | Not yet | Not started |
Compliance that holds, because people actually use it.
Compliance built in
Policy, thresholds and approvals apply at every step, before money moves, not in an audit afterward.
People actually use it
Requests start in plain language through Merlin Intake, and guided steps replace forms and catalog hunting.
One code base, one data model
Organically built with no bolt-ons, so every purchase flows on to contracts, invoices and analytics.
Agentic AI where it counts
From classifying a requisition to running a Quick Source event, AI does the work and you stay in control.
Works with your ERP
Connects to SAP, Oracle, Microsoft Dynamics and more through 1,121 APIs, with your ERP kept as the system of record.
Proven at scale
Backed by more than 20 years of innovation and trillions in spend processed globally.
Digitized buying, or intelligent buying?
Most eProcurement digitizes requisitions and approvals. Zycus eProcurement guides the whole purchase, so compliance is the default path, not a check at the end.
Digitize the old process, or make compliance the default?
What our customers say.
“The process that has improved the most with Zycus’ digitization has been our true visibility on spend on a one-click basis. Something that used to take us weeks is now done in 2 seconds.”
“This AI-powered tool has transformed how we manage Source-to-Pay requests, providing real-time notifications to keep us informed and enabling seamless on-the-go approvals.”
Regeneron“I’m impressed with Zycus for providing a single platform that fosters team collaboration and customizing solutions to meet our needs at Regeneron. Their quick turnaround on change requests has been excellent.”
not bolted on
“The only partner able to cover the procurement transformation journey with AI built into it, not bolted onto it.”
Swissport
Universal recognition, undisputed leadership.
Questions buyers ask about Zycus eProcurement
Still have a question?
Bring a real purchase and we'll walk through how Zycus eProcurement takes it from request to payment.
Talk to usWhat is Zycus eProcurement?
Zycus eProcurement is AI-driven purchasing software that guides every purchase from request to payment. It covers guided requisition through Merlin Intake, smart catalog management, Autonomous Quick Source, PO and blanket PO management, central and multi-stage receiving, milestone payments and supplier collaboration, with policy applied at every step.
How does guided requisition work?
Guided requisition uses Merlin Intake as one front door for every purchase need, whether it is a catalog item, a service, indirect or operational spend. Employees describe what they need in plain language, and the request is classified automatically with your policy, thresholds and business rules built in.
What is Autonomous Quick Source?
Autonomous Quick Source lets requisitioners run a quick sourcing event for simple, time-sensitive buys that are not in the catalog. Suppliers respond to the RFX directly from email, so bids can be compared quickly and the PO raised to the best offer.
How is intelligent buying different from traditional eProcurement?
Traditional eProcurement digitizes requisitions and approvals, so policy is checked at approval and exceptions surface afterward. Intelligent buying guides the whole purchase, from a plain-language request through catalogs, Quick Source, POs, receiving and payment, with policy applied at every step. Zycus eProcurement adds agentic AI to classify requests, run Quick Source events and keep POs aligned to contracts.
How does Zycus eProcurement keep purchases compliant?
Compliance is built into the flow rather than checked afterward. Every request is classified against policy, thresholds and business rules, catalogs apply contract prices, and POs, receipts and invoices are matched along the way. Zycus customers see 2X better PO to contract alignment.
Does Zycus eProcurement integrate with SAP, Oracle and Microsoft Dynamics?
Yes. Zycus eProcurement integrates with SAP, Oracle, Workday, Microsoft Dynamics, NetSuite and other ERPs through prebuilt connectors and 1,121 APIs, so your ERP stays the financial system of record. It also connects to punchout catalogs, including Amazon Business, and can be extended with AppXtend.
See one of your own purchases go from request to payment.
Bring a real request from your business. We'll show you how Zycus eProcurement takes it from request to payment, compliant by default.
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