Contract Management

The Zycus Contract Management Solution

Companies that neglect contract management and allow critical information to remain fragmented, distributed, unstructured, and trapped inside of digital scans, or PDFs expose themselves to multiple legal, market, and procurement return-on-investment (ROI) risks. The Zycus Contract Management Solution minimizes contract-related risk and empowers procurement organizations to actively manage compliance and achieve maximum benefits.

Key Features

Smart contract warehouse with strict access control
Powerful keyword search
Compliance and utilization tracking
Configurable alerts and reminders
Template library with wizard-driven contract authoring
Audit trail to track contract versions
Collaborative authoring and negotiation

Sustain savings, minimize risk

The standard features of Zycus iContract solution include a customizable interface, smart contract warehouse with multi-parameter search, dynamic reporting, configurable dashboards, and alerts tied to such things as contract expiry, contract utilization, off contract spending and market price fluctuations.

Advanced features of the Zycus Contract Management Solution empower procurement organizations to

Accelerate contract negotiation, authoring and final approval processes
Minimize legal risk exposure and capture benefits - such as payment terms optimization -
by standardizing contract language and terms and documenting contract negotiations and versions

Contracting challenges meet Zycus Solutions

Fragment and Security Risk - When contract documents are allowed to be scattered across desktops, servers and email systems the security of competitive business intelligence is compromised.

Zycus iContract minimizes this with,

Secure, centralized contract repository
Strict, configurable access management
Customizable roles-based views into contract data and documents
Powerful contract search - by keyword, category, supplier, contract number, and line item

Key Benefits

Enhance stewardship, security and continuity around important documents
Empower procurement professionals with rapid access to commercial data
Reduce maverick spending and erosion of cost savings
Ensure awareness of spend and risk management opportunities related to contract expiry and market conditions
Accelerate contracting processeset and minimize risks of contracting across legal systems
Ensure proper governance and efficient/effective version management
Promote collaboration and high user adoption among key stakeholders

Compliance - Procurement ROI relies on stakeholder adherence to strategic supply contracts as well as compliance to terms - volume discounts, rebates, payment terms, supplier performance commitments etc. embedded into contracts.

Zycus iContract promotes both forms of compliance with,

Spend to contract matching
Contract utilization tracker
Configurable alerts around non-contract spending

Market Based Risk - Significant market benefits often accrue to businesses willing to enter into long-term and automatically renewable contracts with suppliers. But such contracts create risk exposures as market conditions change.

Zycus iContract empowers procurement professionals to manage such risks with configurable,

Expiry and contract renewal alerts
Alerts tied to FOREX and other commodity price movements

Contract Management Innovation

By interacting with suppliers from around the globe companies can capture the best supplier innovation, best supplier performance, and lowest total costs. To enable businesses for global, competitive commerce, Zycus has added to its Contract Management Solution an advanced iContract Authoring feature, which

Ensures consistent use of approved and preferred contract language
Includes geography and business-specific standard contract templates
Enables collaboration among multiple stakeholders with strict access controls over sensitive competitive business information
Features powerful workflow management to accelerate contracting processes and promote collaboration
Includes version management to document all post sourcing-event negotiations with suppliers
Creates complete audit trail records of contract negotiations with suppliers




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