Procure to Pay Software

Yes, Zycus’ P2P tool provides ‘Guided Buying’ that auto-suggests categories from free text searches or prompts users to fill guided e-forms with relevant specifications in case of first-time products and services, and maps/creates corresponding GL accounts.

Suppliers can use the Zycus portal to flip PO to Invoice with the click of a button. The tool also accepts documents from EDI, cXML, email, scanned images, and more. We also offer Cloud OCR functionality to convert manual invoices to electronic format.

Yes, Zycus’ P2P tool provides ‘Contract Lock’ that allows viewing the actual contract at the time of requisition and offers holistic visibility into contract terms while ordering.

• Publish standardized catalogs
• Democratize requisitioning
• Portalize your suppliers
• Automate quote inquiries
• Flip PRs to POs to Invoices
• Automate cost detection
• Report and analyze

Zycus’ ‘Guided Buying’ feature steers the user to approved, contracted and preferred suppliers and catalogs. The tool also shows other available supplier options to the user and off-contract purchases are then used as indications for the procurement team to create new contracts or renegotiate the existing ones.

Zycus’ procure-to-pay software ensures:

• Improved Spend under Management: Ensure internal stakeholders buy through preferred, contracted suppliers.
• Reduced Maverick Spending: The ‘Guided Buying’ feature steers users to approved, contracted, and preferred suppliers and catalogs. It auto-suggests categories from free text searches and shows supplier options to the user. Off-contract purchases are then used as indications for the procurement team to create new contracts or renegotiate existing ones.
• Contract Utilization: To ensure that the savings value created in the source-to-contract cycle is being realized in the form of hard dollars, ‘Contract Lock’ allows viewing the actual contract at the time of requisition and offers holistic visibility into contract terms while ordering. Visibility into the contracts at the time of requisitioning provides for efficient utilization of the contracts.
• Increased Compliance: Compliance entails policies that drive users to the company’s channel of choice (use the tool or adoption) and those that ensure that the negotiated savings show up in the bottom line. For channel compliance, spend visibility, including assignment to the department or budget center where the spending resides, is critical. After adopting a P2P solution, best-in-class companies show 85% of orders compliant with contracts and 75% of spending compliant with contracts.
• Process Efficiency: Zero coding workflows, real-time spend visibility, flexible chart of accounts, guided buying, dynamic discounting, automated invoice extraction and 3- way matching of invoices allows for an increase in process efficiencies in addition to the hard dollar savings that are generated.

Zycus’ P2P software provides ‘Guided Buying’ that auto-suggests categories from free text searches, prompts users to fill guided e-forms with relevant specifications in case of first-time products and services, and maps/creates corresponding GL accounts. The P2P tool, through ‘Contract Lock,’ allows viewing the actual contract at the time of requisition and offers holistic visibility into contract terms while ordering.

A 3-way matching matches purchase orders (PO), goods receipt, and invoice. Three-way matching is usually done before issuing payment to the supplier and post-delivery. It helps the organizations identify the origin of invoices and confirm whether the shared invoices are legitimate, thus preventing invoice fraud. Zycus’ P2P solution offers automated 3-way invoice matching and exceptional handling.