Procure-to-Pay Innovation - A GPS (Guided Procurement System) for p2P

Solution Components

Zycus’ Procure-To-Pay (P2P) is part of the integrated Zycus Procurement Performance Suite and automates the Procure-to-Pay process through its e-Procurement, Supplier Portal and e-Invoicing components

Feature List

eProcurement

Catalog Management

• Artificial intelligence-based auto-classification of catalog items, including punchout items
• End-to-end catalog life-cycle management including approvals & catalog update with versioning & change summary
• Access & validity control to publish a catalog for a specific period and selected users
• eCatalogs & updates from the supplier portal can be reviewed, approved before publishing
• Punchouts can be configured & tested on-screen, without any programming effort

Requisitions & Approvals

• Shopping cart interface to buy catalog, punchout & free-text items, and a checkout process where all information is pre-loaded from user profile & default settings
• Guided buying that lets users select the right category and web-form, suggest the right suppliers & route the requisition to the right buyer
• Users can bookmark favourites, create shopping lists & share them with other users
• Graphical display of workflow during checkout that is updated throughout the process, with an ability to remind approver
• E-mail alerts for all actions, as well as configurable summary of pending requests
• Intuitive icons to visualize approval & order status of requisitions
• Approvers can approve using any e-mail enabled smart-phone, without logging-in
• Drag-and-drop editor to graphically visualize approval workflows while configuring rules-based routing

Purchase Orders

• Rules-based touch-less PO generation to automatically flip requisitions-to-PO
• Configurable PO template to match existing format & branding, with an ability to e-mail the PO from within the system
• Audit trail & versioning for all amendments made to released orders
• Allow requestors or warehouse managers to directly receive goods against requisitions or orders
• Ensure that 100% spend is classified as per the taxonomy to allow real-time spend analysis

Supplier Portal

• Connect & start transacting electronically with no cost burden to suppliers
• Suppliers can publish regional, buyer-specific or global catalogs & punchouts
• Suppliers can view & confirm orders, create shipping notices & invoices by flipping the order on the portal
• Electronically transmit purchase orders & receive invoices via e-mail or standard protocols like EDI/cXML

eInvoicing

• Accepts PO & Non-PO invoices as well as e-Invoices submitted by suppliers through the portal
• Automated 2-way/3-way matching based on pre-configured rules & tolerance
• Exception handling through approval workflows before payments are processed

• Amazon-like category and keyword search of approved vendor catalogs with contracted items/pricing
• Filter search results by price, supplier, manufacturer
• Saved favourites/re-order shopping lists and saved shopping carts

• Drag and drop workflow process configuration of category specific and other rules-based workflows
• Support for "buy on behalf of" centralized purchasing with items charged to end-user account/budget code
• User permissions restricted by organization (Company/Business Unit/Dept./Location) or user role

• Guided Buying drives contract and process compliance for catalog and non-catalog spend
• G-forms guide user through requisition for non-catalog items (including services) - automated classification based on description, present approved vendors for category and provide category-specific attributes for specification by requisitioner
• Saved favourites/re-order shopping lists and saved shopping carts